JACKSON COUNTY FIRE DISTRICT No.3 Minutes - BOARD OF DIRECTORS |
March 20, 2008 - 5:15 p.m. CLAFLINÕS CLASSROOM |
ATTENDANCE Board Present: Directors Lois Wilson, Judy Hall, and Jim Gillin. Board Absent: John Curtis, Lynn Corwin Staff Present: Dave Hard, Barry Hoffman, Stacy Maxwell, Greg Winfrey, Jim Tuttle, Arlen Blenkush, and Lauri Wilkerson Staff Absent: None Visitors
Present: Lorin Myers, Doug Arnold, Dustin
Hoffman, Michelle Fuss, Leroy Brite, Myron Harvey, Brian Simonsen,
Greg Silver, Scott Downing. |
MINUTES Chief Hard pointed out correction to minutes on page 4. Highlighted word was changed from necessary to appropriate. Motion by Judy Hall to approve the updated minutes of the February 28, 2008. Motion carried unanimously. Motion by Judy Hall to approve the minutes for the Executive Session, March 6, 2008. Motion carried unanimously. |
FINANCIAL REVIEW Chief Hard suggested the approval of Item B. Cascade Fire accounts payable report be tabled for the next meeting due to two (2) Directors not being present. All present agreed. Chief Hard said that the Code Class listed was attended by FLSS Fuss, and two Firefighters. A correction to page 7, American Industrial Doors installed remote doors to Agate Lake, not Dodge Bridge as listed. CFO Maxwell pointed out that 93% of taxes are collected and 62% of prior taxes have also been collected. Chief Hard explained that Air Cards are used in the MDeÕs for Internet connections to SORC and to access additional detailed information. |
Motion by Jim Gillin to approve the February accounts payable reports with the exception of Cascade Fire. Motion carried unanimously. |
Motion by Jim Gillin to approve the January revenue/expenditure reports. Motion carried unanimously. |
AUDIENCE RESPONSE None |
INFORMATION ITEMS |
MONTHLY STATISTICAL REPORTS Training Chief Blenkush provided a report to Directors. |
ADMINISTRATIVE BUILDING PROJECT Chief Hoffman provided Directors with copies of the floor plan. Directorswere invited to weekly meetings with S & B James, Wednesdays at 10:00 a.m. The color board is currently being assembled and will be available at next monthÕs meeting. |
RECRUITMENT PROCESS FOR FIRE MARSHAL Chief Hard reported that seven (7) candidates were invited to participate in the assessment process. Five (5) candidates accepted the invitation. The process continues and an announcement will follow completion of the background check and drug screen. |
UPDATE OF ORGANIZATION CHART Chief Hard reported that two (2) positions are being added, the Budget Committee and Civil Service Commission. The Human Resource Director position will remain Office Manager with the intention of making that change/addition at a later date. |
PROGRESS REPORT ON THE STRATEGIC PLAN Chief Hard reported that he and Judy Clarke will meet with remaining shifts and the Administrative Staff to complete their report for the next meeting. |
PROGRESS REPORT ON HIRING FIREFIGHTERS Chief Hard reported that interviews will take place on Monday of next week. |
OLD BUSINESS |
OMBUDSMAN JOB CLASSIFICATION Chief Hard requested that this be tabled until the next meeting. |
NEW BUSINESS |
UPDATE ORGANIZATION PREPARATION OF POLICIES I-C Chief Hard reviewed the suggested changes. |
Motion by Jim Gillin to approve the suggested changes to Organization Manual Preparation of Policies I-C. Motion carried unanimously. |
UPDATE ORGANIZATION REQUISTION AND PURCHASING POLICY V-A Chief Hard reviewed proposed changes. |
Motion by Judy Hall to approve the suggested changes to the Organization Manual Requisition and Purchasing Policy V-A. Motion carried unanimously. |
ADOPT FIRE CHIEF QUARTERLY EVALUATION Motion by Jim Gillin to adopt the Fire ChiefÕs Quarterly Evaluation. Motion carried unanimously. |
INFORMATION TECHNOLOGY SPECIALIST JOB CLASSIFICATION Chief Hard requested that no action be taken to allow for more revisions. |
TOPICS FOLLOWING PREPARATION OF THE AGENDA |
RESCHEDULE BUDGET /BOARD MEETING Chief Hard proposed the date remain April 17, 2008 at 5:00 p.m. The next Budget/Board Meeting date changed to May 6, 2008 at 5:15 p.m. |
Directors agreed that the proposed date change be accepted and therefore rescheduled. |
Jim Gillin asked about an Ethics Law change regarding Board Members information disclosure. Chief Hard agreed to check in to that and report back. Lois Wilson shared that she was impressed to hear about the data entry for calendar year 2006 with no errors by our Staff Assistant Tamara Nunez. Judy Hall read her letter of resignation from the Board effective at the end of April 2008. Chief Hard thanked Director Hall for her years of serving the District. Lois Wilson offered her thanks also. When asked if Director Hall would consider moving her resignation date to follow the May 6, 2008 Budget meeting, Hall agreed. Chief Hard will contact Budget Members to see if one of them is willing to fill the position until election in May of 2009. |
TABLE ROCK PROPERTY ANNEXATION IN TO CENTRAL POINT Chief Hard presented Directors with a proposal to annex the property on Table Rock Road into the City of Central Point. |
Motion by Judy Hall to move forward with the annexation of District owned property on Table Rock Road into the City of Central Point with the understanding that if the cost exceeds $2,000, the Fire Chief will contact the Board of Directors. Motion passed unanimously. |
MEETING DATE FOR PRESENTATION BY RANDY IVERSON Chief Hard requested a date be set for Randy Iverson, Retired Fire Chief, to present the results of his analysis of the 2006 response data. |
Directors agreed on March 25, 2008 at 4: 15 p.m. in the Claflin classroom. |
EXIT 40 - MAIL TRIBUNE ARTICLE Chief Hard made Directors aware of the article that was published in the Medford Mail Tribune. There is a proposed Truck Stop on the West side of 1-5 at Exit 40 in Gold Hill. |
REVISED CALENDAR Chief Hard passed around the calendar tracking his schedule for the information of the Directors. |
GOOD OF THE ORDER Chief Hard reported that Sherriff Winters had called after receiving a letter of support from Chief Hard and our crew following a difficult call. |
INDIVIDUAL BOARD MEMBER COMMENTS |
ADJOURNMENT Motion to adjourn at 6:07 p.m. by Judy Hall. Motion carried unanimously. |
APPROVED BY: Board of Directors |
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